Medical Transcription Service
Spetran provides Medical Transcription Services to hospitals, multi-speciality clinics, physician practices and healthcare institutions. Our global delivery centers, can process high volume transcription requirements with speed and accuracy. Spetran assures you over 99% accuracy, less than 24 hour TAT, and competitive pricing.
If you are a hospital or a multi-speciality clinic, we can handle your entire medical transcription volume, physician by physician, and submit reports into your system and even fax the reports on your behalf to the referring doctors! Spetran’s medical transcription work-flow is 100% HIPAA compliant.
We specialize in the following areas but not are limited to:
- History and Physical reports
- Clinical Summary
- Progress Notes
- Discharge Summary
- Pediatric/Geriatric reports
- Rehabilitation Reports
- Teleconferences
- SOAP notes
- Operative reports
- Patient Charts
- Surgery Notes
- Emergency Room Reports
- Medical Records Summary
Medical Transcription Team
Our medical transcriptionist undergoes rigorous medical transcription training across all specialities for over 6 months prior to their induction into our team. Our medical transcription team comprises of:
- Account Managers
- Quality Associates and Managers
- Proof Readers and Editors
- Transcriptionists
In order to ensure consistency in the quality, we dedicate medical transcriptionists to each client account. This is to ensure that they get well acquainted with the style and accent of the dictating physician.
Our Medical Transcription Process
Medical transcription service providers adhere to stringent processes to ensure 100 percent precision in their service delivery. The medical transcription processes have been standardized based on HIPAA stipulations to avoid risks associated with poor transcription quality.
Dictation
Medical practitioners record patient information into recording devices such as hand-held digital or analog recording devices, phone-in recorders, personal computers or other state-of-the-art recording equipment. The choice of recording equipment has direct bearing on the voice quality of the dictation and consequently on the quality and accuracy of the transcription.
Digital recording devices such as Olympus give superior voice quality and clarity to dictations. Sophisticated software modules are also installed into PCs of medical practitioners and doctors allowing them ease of use in dictating and transmitting the voice file to hospital servers thereby enhancing the medical transcription process.
Transmission of Voice Files
The digitally recorded dictations are transmitted from the doctors' PCs to the hospital's central server by using a memory card from where they are accessed by the medical transcription service provider for transcribing. Alternatively, with outsourcing of medical transcription processes becoming an increasingly common practice, voice files are often directly routed to the transcription vendor's secure, encrypted server in real-time via the internet, from where they are accessed by transcriptionists for immediate typing. This allows 24x7 access to dictations and faster turnaround in the outsourced medical transcription process.
Transcribing
The voice files once downloaded from the central server of the medical transcription vendor are allotted to the transcription team. Individual files have distinct job IDs and a centralized allocation system is put in place, to avoid duplication of the same files by different transcriptionists.
This is the actual production stage in the medical transcription process where voice files are converted into text format. Transcriptionists use the following tools:
Transcribers are expected to type the dictation 'verbatim' and are not authorized to make changes to the dictation except in case of obvious grammar or usage errors. However, minimum editorial intervention is the way to go in the medical transcription process. Where the transcriber faces inconsistencies or obviously illogical medical facts in a dictation, the file has to be flagged off for the relevant doctor's attention and comments.
To improve the medical transcription process and make it completely error free transcriptionists are encouraged to research extensively and access standard medical references available both in print and on the internet.